South Wales Fire District No.1
Agenda For Annual Meeting – January 1, 2023
Meeting Scheduled for 11 AM

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1) MEETING OPENED BY DESIGNATED MEMBER (Joe Argenio) @11:00 hrs.)
2) NEWLY ELECTED COMMISSIONER SWORN IN (Jeff Heitman)
-Secretary to notarize and file with E.A and Wales Town Clerks within 30 days.
3) NOMINATIONS AND ELECTION OF CHAIRPERSON (Paul Rose___)
** CHAIRPERSON ASSUMES CONTROL OF MEETING **
4) ACCEPT AND SWEAR IN ELECTED DISTRICT CHIEFS AND OFFICERS

CHIEF – Marty O’Connor)
FIRST ASSISTANT – (Jason Breeser)
SECOND ASSISTANT – (Gary Wysocki)

5) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 PASS AND
APPROVE THE FOLLOWING RESOLUTIONS:
A) THE APPOINTMENT OF: Julie Wysocki AS SECRETARY OF THE SOUTH
WALES FIRE DISTRICT NO.1 SECRETARY SHAL SERVE AS CUSTODIAN OF
RECORDS AND RETENTION ACCESS OFFICER.
B) THE APPOINTMENT OF: Charles Kramer AS TREASURER OF THE SOUTH
WALES FIRE DISTRICT NO.1
C) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1
ACCOUNTANT SHALL BE MARK ADAMCHICK (SALARY PER HOUR)
D) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 ATTORNEY
SHALL BE RON BENNETT (SALARY PER HOUR).
E) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 INSURANCE
AGENT SHALL BE TOM BRADY FROM POTTER HARRIS AGENCY.
F) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 OFFICIAL
NEWSPAPER SHALL BE THE EAST AURORA ADVERTISER.
G) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 OFFICIAL
BANK SHALL BE THE BANK OF HOLLAND AND AUTHORIZES THE TREASURER
AND CHAIRPERSON SIGN CHECKS. TWO SIGNATURES FOR CHECKS OVER
$1000.00.
H) REAFFIRMS THE INVESTMENT POLICY AND THE RESOLUTIONS THAT
ESTABLISHED CAPITAL RESERVE FUNDS AND FUEL RESERVE FUND.
I) REAFFIRMS DISTRICT PROCUREMENT AND PURCHASING POLICY.
J) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 APPROVES
MEMBERSHIP IN THE ASSOCIATION OF FIRE DISTRICTS OF THE STATE OF NEW
YORK, AND THE REGIONAL ASSOCIATION.
K) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 CONTINUE
THE DEFENSE AND INDEMNIFICATION FOR THE PROTECTION OF THE
OFFICERS AND EMPLOYEES OF THE SOUTH WALES FIRE DISTRICT (NY LAW
174(6) SECTION 18).
L) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 AUTHORIZES
THE DISTRICT COMMISSIONERS & DISTRICT TREASURER TO ATTEND
CONVENTIONS, TRAINING AND SEMINARS.
M) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1
AUTHORIZES THE FIRE CHIEF TO SEND PEOPLE FOR TRAINING AND TO
EXPEND TRAINING FUNDS.

South Wales Fire District No.1
Agenda For Annual Meeting – January 1, 2023
Meeting Scheduled for 11 AM

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N) BE IT RESOLVED THAT TRAVEL EXPENSES ON BEHALF OF THE FIRE
DISTRICT SHALL BE REIMBURESED AT IRS RATE IN EFFECT AT TIME OF
TRAVEL.
0) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 SHALL BE
GOVERNED UNDER (SECTION 176 (11).) NY TOWN LAW RULES FOR THE CARE
AND USE OF ALL FIRE EQUIPMENT, AND SHALL BE GOVERNED BY THE RULES
ADOPTED BY THE BOARD OF COMMISSIONERS NOVEMBER 1ST, 1983, AND AS
AMENDED THERE OF.
P) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 SETS THE
DATE FOR THE REGULAR MONTHLY MEETINGS AS THE 2ND MONDAY OF EACH
MONTH AT 7:00 PM, AND A WORK SESSION 2 THURSDAYS BEFORE MONTHLY
MEETING,
Q) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 REAFFIRMS
AND AUTHORIZES ALL RESOLUTIONS PASSED AND ACTIONS TAKEN IN THE
PREVIOUS YEAR.
R) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 REAFFIRMS
AND AUTHORIZES ALL FINANCIAL TRANSACTIONS IN THE PREVIOUS YEAR.
S) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 NAMES THE
FOLLOWING AS STANDING COMMITTEES:
1) SERVICE AWARDS COMMITTEE
2) FINANCE AND AUDIT COMMITTEE
3) BUILDING COMMITTEE
4) EQUIPMENT COMMITTEE
5) RECORDS RETENTION AND FOIL COMMITTEE
T) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 APPOINTS
THE SOUTH WALES VOLUNTEER FIRE COMPANY TO BE THE PRIMARY
EMERGENCY RESPONSE AGENCY WITHIN THE SOUTH WALES FIRE DISTRICT.
U) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1
AUTHORIZES THE SOUTH WALES FIRE COMPANY TO HOLD UP TO FOUR (4)
FUND RAISING ACTIVITIES PER YEAR.
V) BE IT RESOLVED THAT THE GAS ALLOWANCE FOR THE CHIEFS BE 40
GALLONS OF FUEL PER MONTH
W) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1
AUTHORIZES THE SECRETARY AND THE TREASURER TO:
1) PREPARE THE TREASURER’S ANNUAL REPORT FOR THE PREVIOUS
YEAR FOR SUBMISSION TO ACCOUNTANT AND APPROVAL BY THE
MARCH MONTHLY MEETING.
2) SUBMIT THE ACCOUNTANTS AUD REPORT FOR THE PREVIOUS YEAR
TO THE APPROPRIATE GOVERNMENTAL AGENCIES BY THE MARCH
MONTHLY MEETING.
3) REVIEW THE SURETY BOND FOR THE TREASURER AT THE ANNUAL
REVIEW WITH INSURANCE AGENT BY THE MARCH MONTHLY MEETING.
4) FILE APPROPIATE INFORMATION WITH THE TOWN CLERK & PUBLISH
THIS INFORMATION TOGETHER WITH THE RESULTS OF THIS MEETING IN
THE DISTRICTS OFFICIAL NEWSPAPER AND DISTRICT WEBSITE.
5) TO ATTACH A COPY OF THE NOTICE OF THE ANNUAL MEETING AS
PART OF THESE MINUTES.

South Wales Fire District No.1
Agenda For Annual Meeting – January 1, 2023
Meeting Scheduled for 11 AM

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X) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO.1 DOES NOT
SUPPORT ABSENTEE BALLOTS FOR ITS DISTRICT ELECTION PROCESS AND
THE DISTRICT WILL USE PAPER BALLOTS.
Y) BE IT RESOLVED THAT THE SOUTH WALES FIRE DISTRICT NO. 1 STATES
THAT IN ORDER TO HAVE YOUR NAME PUT ON THE DISTRICT ELECTION
BALLOT, A PETITION WITH SIGNATURES OF 25 QUALIFIED VOTERS MUST BE
FILED WITH THE DISTRICT SECRETARY AT LEAST 10 DAYS PRIOR TO THE
ELECTION.

THE BOARD OF FIRE COMMISSIONERS, ON BEHALF OF THE RESIDENTS OF THE
SOUTH WALES FIRE DISTRICT, WOULD LIKE TO THANK THE CHIEFS FOR THEIR
SERVICE AND SUPPORT OVER THE PAST YEAR AND LOOK FORWARD TO THEIR
CONTINUED SERVICE AND SUPPORT IN THE CURRENT YEAR.

RESPECTIVELY SUBMITTED

Julie Wysocki
SECRETARY S.W.F.D.No.1